Each neighborhood association should make clear in its bylaws who will be responsible for ensuring that the following tasks are done:
Meetings:
- Schedule Board and Membership meetings
- Prepare agendas for Board and Membership meetings
- Prepare and send out meeting notices
- Preside at Board and Membership meetings
- Prepare meeting minutes
Communications:
- Act as the formal spokesperson for the Board and the Association
- Serve as the public contact for the Association
- Accept and respond to communications to the Association (e.g. land use notices)
- Prepare and send out formal communications from the Association
Finances
- Maintain full and accurate accounts of all financial records of the Association
- Receive and deposit funds for the Association
- Receive invoices requesting payment and issue payments
- Present financial reports to the Board and Membership as directed
- Develop and adopt an annual budget
Documents and Records
- Authenticate the documents and records of the association
- Maintain current and accurate board and membership lists
- Maintain the non-financial files and records of the Association
- Send approved meeting minutes to the neighborhood district coalition office
- Complete and submit formal reports as required by the State of Oregon and IRS.
Committees
- Create committees
- Appoint committee members
Elections/Appointments
- Manage the nomination process
- Prepare election ballots
- Manage elections
- Appoint individuals to fill Board or Officer vacancies
Conflict Resolution
- Review and respond to formal grievances